Tips for Throwing an Outdoor Summer Wedding

Tips for Throwing an Outdoor Summer Wedding

Nothing beats the beauty of an outdoor summer wedding – if planned correctly!

Summer weddings are magical. Picture this: warm breezes, vibrant flowers, and the golden glow of the sun setting. Perfect, right? But, throwing an outdoor wedding in the summer requires some careful planning to ensure everything goes smoothly. Here are some tips to help you pull off a fantastic summer wedding.

Check Your Vendor Contracts for an Outdoor Weather Clause

Before finalizing your wedding plans, carefully read through your contracts to check for an outdoor weather clause. This clause outlines what steps will be taken if inclement weather disrupts your event. It might include provisions for renting tents, rescheduling, or moving the event indoors. Understanding these terms can save you from unexpected expenses and stress on your big day. Discuss any concerns with your vendors to ensure everyone is on the same page. Having a clear plan for weather-related issues will give you peace of mind and help ensure your wedding goes smoothly, rain or shine.

Pick the Right Time

Timing is everything. Early morning or late afternoon ceremonies are ideal. Avoid the midday heat to keep everyone comfortable. Plus, softer lighting during these times makes for amazing photos. Consider the sunset time and plan accordingly.

Tents are a great way to offer shade and protection from the elements

Choose a Shady Spot

Shade is your best friend in summer. Opt for a venue with plenty of natural shade or rent some elegant tents or canopies. These not only protect your guests from the sun but also add a charming touch to your setup.

Keep Everyone Hydrated

Hydration is key. Offer plenty of water and refreshing beverages. A lemonade stand or a cocktail bar with summer drinks like mojitos and sangrias can be a big hit. Infuse some water with cucumber, mint, or berries for a refreshing twist.

Dress for the Weather

Light, breathable fabrics are a must. Think linen, cotton, or chiffon for your wedding attire. Encourage your guests to dress comfortably too. Sundresses, light suits, and comfortable shoes are perfect choices. Also, provide some fun accessories like parasols, fans, or even sunglasses.

Plan for Weather Changes

Summer weather can be unpredictable. Always have a backup plan. Tents can protect against unexpected rain showers. Keep some umbrellas handy, just in case. For windy days, secure decorations and make sure your setup is sturdy.

Bug Control

Bugs can be a nuisance. Citronella candles, bug zappers, or even professional pest control services can keep them at bay. You can also provide guests with bug spray or have small packets available at the entrance.

Salads, grilled veggies, fruits, and light fresh foods are key in the summer

Food Considerations

Light, fresh foods are perfect for summer weddings. Think salads, grilled veggies, and fruit platters. Keep everything cool with ice and chafing dishes. Avoid anything too heavy or creamy, as it may not hold up well in the heat.

Stay Cool

Keeping everyone cool at an outdoor summer wedding is crucial. Portable fans or misters can be a lifesaver. Renting air-conditioned tents is another great option. For a fun twist, consider an ice cream truck or a popsicle stand for a cool treat.

Ensuring the safety and comfort of your vendors during a summer wedding is essential. These hardworking professionals often spend long hours setting up, performing, and breaking down in the heat. Provide shaded areas where they can take breaks and stay hydrated with plenty of water and electrolyte drinks. Schedule ample breaks for them to rest and cool off, and consider offering cooling accessories like fans or cooling towels. Communicate clearly with your vendors about the expected conditions so they can come prepared with appropriate attire and sun protection. By prioritizing their well-being, you’ll help them deliver their best work, contributing to the success of your special day.

Music and Entertainment Tips

To ensure your DJ or musician can perform their best during a summer wedding, provide a comfortable and shaded setup area. Ensure they have easy access to power outlets and a stable, dry surface for their equipment. Offer plenty of water and snacks to keep them hydrated and energized throughout the event. Communicate the timeline clearly, including key moments like the first dance and any special announcements. If possible, provide a small fan or cooling device to help them stay cool. By taking these steps, you’ll help your DJ or musician create an unforgettable soundtrack for your special day, keeping the party lively and enjoyable for everyone.

Capture the perfect moment at sunset!

Photography Tips

Outdoor weddings offer stunning photo opportunities. Work with your photographer to make the most of the natural light. Golden hour, just before sunset, is perfect for soft, romantic shots. Make sure your photographer knows the schedule and key moments you want to capture.

Planning an outdoor summer wedding takes some effort, but it’s totally worth it. With the right preparations, you can create a beautiful, memorable day for you and your guests. Keep everyone cool, comfortable, and entertained, and you’ll have a wedding to remember. Enjoy your special day and make the most of the gorgeous summer weather!